Pitkin County Assessor

Sales Search Help

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The Sales Search allows a group of sales to be selected for subsequent downloading to your personal computer. The selection criteria are specified on the Sales Search page.   Clicking on the        button takes you to the Sales Search Results page;   where you can preview the selected records before generating a text file to be downloaded.  Options for generating the text file are presented on the Sales Search Results page.

Maximum number of records to Display:  Enter a number between 1-500
The Maximum number of records to display limits the number of records to be displayed on the Sales Search Results page.  Values between 1 and 500 are valid.  The default is 25.  This field has no effect on the number of records that will be generated in the text file.

All of the selection criteria which you specify on the Sales Search page (with one exception described below) are "ANDed" together.  This means that a sale must meet all of the specified criteria to be selected.  For example, specifying:
Greater Than or Equal To Less Than or Equal To
Sale Date: 
Sale Price: 
will select all sales from the fourth quarter of 1998 with a sale price of at least $2 million.
The exception to the "AND" rule is a multiple selection list box.  These fields (e.g. Subdivision) allow multiple values to be selected.  The multiple selections are "ORed" together; for example in the subdivision selection list box, specifying both "MOCKLIN " and "MOCKLIN CONDO" will select parcels in either MOCKLIN or MOCKLIN CONDO subdivision.

If you specify no criterion for a given field, that field is ignored.  Any drop down box that Contains the word "All" is considered to have no criterion specified.  Any blank input field is considered to have no criterion specified.


The Exclude check box can be used to exclude parcels with specified criteria.  Checking Exclude has the same effect as saying "NOT". 

Clicking the button will clear all selection criteria.

To prevent users from inadvertently selecting the entire database, clicking the Preview Search button without specifying any selection criteria is considered an error.  If you wish to generate a text file containing all records in the database, enter "0" in the Sale Price field under the Greater Than or Equal To column.   Since all sale prices in the system are greater than or equal to zero, all records will be selected.

A detailed description of the selection criteria follows.
The Grantor/Grantee Name allows you to select records based upon the specified name. A match can occur with either Grantor Name or Grantee Name. 

The names of people are entered last name first.  A space separates the last name from the first name.  If a  middle name or initial is recorded a space separates it from the first name.  Neither commas nor periods are used.

Business names are entered in the normal way.

Owner Name searches are essentially wildcard searches.  Any name which begins with the specified name will match.  For example:

Grantor/Grantee Name: 
will match "Smith George A" as well as "Smithsonian Institute" and "Smith Betty Sue". Specify as much of the name that is appropriate to your search. Name searches are not case sensitive.

Sales of parcels in subdivisions can be selected based upon the specified subdivision. Select the Subdivision Name(s) from the list box.  Each Subdivision Name appearing in the list, has a Subdivision Code associated with it.  The search is performed on the Subdivision Code; as opposed to the Legal Description field. 
Any number of Subdivisions may be selected.  Press and hold the Ctrl key to make multiple selections. Exclude
 Subdivision:    

Parcels on unplatted land contain a metes and bounds description in the Legal Description field.  Sales of these parcels can be selected based upon the specified Township and Range. Both the Township and Range must be specified.  The Sales Search Page constructs a search string based upon the Township and Range that you specify. The search will retrieve records which contain that string anywhere in the Legal Description.  For example, specifying:
Township:     Range: 
will retrieve records containing "SECT,TWN,RNG:" followed by any section, followed by  "-11-88" in the Legal Description.  The following excerpt from a Legal Description contains a match:
SECT,TWN,RNG:6-11-88 DESC: PARCEL A

To search for a parcel by Physical Address, enter as much of the Street Name as you wish.  To restrict the search to a specific street address, enter the Street Number as well as the Street Name.  To restrict the search to a specific city, enter the City along with the Street Name (and Street Number, if appropriate). 

Searching on the fields specified below will retrieve records for properties located on Maple in Aspen.  Properties on Maple in other towns will not be retrieved.

Street Name:    Street Number:    City: 

Greater Than or Equal To Less Than or Equal To
For Sale date, you can specify a minimum value in the "Greater Than or Equal To" column, a maximum value in the "Less Than or Equal To" column, or both. For example:
Sale Date: 
will select sales in February, 1999.

For Sale price, you can specify a minimum value in the "Greater Than or Equal To" column, a maximum value in the "Less Than or Equal To" column, or both. For example:
Sale Price: 
will select sales priced between $500,000 and $1,000,000.

For Acres, you can specify a minimum value in the "Greater Than or Equal To" column, a maximum value in the "Less Than or Equal To" column, or both. For example:
Acres: 
will select sales between 40 and 100 Acres.

The Sort Option determines the order in which the records will be displayed on the Sales Search Results page. The Sort Option has no effect on the order of the records output in the text file.
Parcel Number, Sale Date sorts by Parcel Number and then by Sale Date within Parcel Number.
Sale Date, Parcel Number sorts by Sale Date and then by Parcel Number within Sale Date.

Sort Option for Preview
  Parcel Number, Sale Date   Sale Date, Parcel Number

Maximum number of records to Display:  Enter a number between 1-500      

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The Pitkin County Assessor's Office makes every effort to collect and maintain accurate data. However, Good Turns Software and the Pitkin County Assessor's Office are unable to warrant any of the information herein contained.

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